When you choose to print labels or a report, the Print/Select window will be created. This window allows you to print selected labels, print a range of labels or print a range of records in report format.
On the left side of the screen is a representation of the current page size and label arraignment. Spaces between labels are only shown for clarity. The lower list at right contains the name field of the current records just as the main window does. The upper list is the category list that is also displayed on the main window. Below the list is a bold field that contains the text of the currently selected name field. Below that is a field that contains the record number of the current field. Still lower are two fields and two controls that allow you to select a range of records to print on the labels or reports.
To Print a Range of Labels: First click on the first label available on the display to the left (this allows you to use sheets with less that a full complement of labels). Next enter the first record to print and the last record to print in the Range fields. Click on the Print Range button to print the selected range of records on the labels. You can also click on the Print Report button to print the selected range in report format.
This feature allows you to sort the database by any desired field and then print a selected range of records that would contain the desired records. You must use the main window to determine the first and last records to print if the desired field is not the Name field.
To Print Selected Labels: Use the scrolling list to view the desired record to print. Click the mouse on the desired record and while holding down the button, drag the selection rectangle to the desired label location. Release the mouse and the label display will be updated showing the desired location of the record you have selected. Continue to make the list selections and drag the field to the desired labels until you have completed your selections. Click on the <<Print Selected Labels button to print the setup you have created. This can only be done for one page at a time. If you want to print another page, click on the <<Clear button to clear your current selections.
To Print a Category: Use the scrolling list at the top of the window to select the category from your list that you want to print. Select the first label on the sheet to use by clicking in the sheet display. Click on the Print Category button to print the labels. The program will cycle through the entire file and print the records it finds with the selected category.
From this window you can also change the current label selected by clicking on the Select Label button.
Most sheet labels have borders very close to the edge of the page. My Calendar attempts to setup your printer with this options selected. Check "Larger Print Area" in the Page Setup dialog box to insure the proper alignment on most label sheets. Again, print a test sheet.
